Privacy Policy
Last updated: December 2025
1. Introduction
Stronger Foundation Safeguarding is committed to protecting your personal information and respecting your privacy.
This Privacy Policy explains what data we collect, how we use it, how we keep it safe, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We provide safeguarding consultancy, audits, training, advice, and related professional services.
By using our website or services, you agree to the terms of this policy.
2. Who We Are
Business name: Stronger Foundations Safeguarding
Email: hannah@strongerfoundationssafeguarding.co.uk
Telephone: 07778488592
Website: www.strongerfoundationssafeguarding.co.uk
Data Controller: Hannah Rogers
We are responsible for deciding how your personal data is used and stored.
3. What Personal Data We Collect
We may collect and process the following information:
3.1 Information you provide directly
- Name
- Job title
- Organisation
- Email address
- Phone number
- Billing details
- Training / audit enquiries
- Any information submitted through website forms
- Safeguarding-related information where relevant and appropriate
3.2 Information collected automatically
When you use our website, we may collect:
- IP address
- Browser type
- Pages viewed
- Cookies and analytics data (e.g., via Google Analytics)
3.3 Sensitive information
We do not request or store sensitive personal data unless it is essential for safeguarding consultancy purposes, and only with explicit consent.
Examples may include:
- Safeguarding concerns shared during consultancy
- Information necessary for statutory compliance
This data is handled with the strictest confidentiality.
4. How We Use Your Information
We process your data for the following purposes:
- To respond to enquiries
- To provide safeguarding consultancy, audits, or training
- To provide quotes and manage bookings
- To send essential service updates
- To manage invoices and payments
- To maintain internal records
- To comply with legal obligations (e.g., safeguarding responsibilities)
- To improve website performance and user experience
We will never sell your data or use it for unrelated marketing.
5. Lawful Basis for Processing
We rely on the following lawful bases under UK GDPR:
Contract – processing needed to deliver our services
Legal obligation – especially relating to safeguarding duties
Legitimate interests – business administration and service improvement
Consent – for optional communications or where required
6. How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your information, including:
- Encrypted devices
- Password protection
- Secure storage for digital and physical records
- Restricted access
- Regular data security reviews
Data is stored within the UK or in GDPR-compliant locations.
7. Sharing Your Information
We only share your data when necessary and appropriate, including:
- With trusted service providers (e.g., email platforms, invoicing systems)
- With regulatory or legal bodies where required (e.g., safeguarding disclosures)
- With partner organisations delivering joint training or audits
We never share information for marketing purposes.
8. Safeguarding-Related Disclosures
Due to the nature of our work, there may be circumstances where we have a legal duty to share safeguarding-related information with:
- Police
- Local Authority Safeguarding Teams
- Regulatory bodies
These decisions are made in line with statutory guidance and only when necessary to protect children or adults at risk.
9. How Long We Keep Your Data
We keep personal data only for as long as necessary:
Enquiries: up to 12 months
Client records: typically 6 years (HMRC guidance)
Safeguarding-related data: retained according to statutory requirements
Training attendance records: usually 3–6 years
After this, information is securely deleted or destroyed.
10. Your Rights
Under UK GDPR, you have the right to:
Access your data
Correct inaccurate information
Request deletion (“right to be forgotten”)
Restrict or object to processing
Request data portability
Withdraw consent at any time
Make a complaint to the ICO (www.ico.org.uk)
To exercise your rights, contact: hannah@strongerfoundationssafeguarding.co.uk.
11. Cookies
Our website may use cookies to:
Improve performance
Analyse website traffic
Enhance user experience
You can disable cookies in your browser at any time.
12. Third-Party Links
Our website may include links to external sites. We are not responsible for their privacy policies or practices.
13. Updates to This Policy
We may update this policy occasionally to reflect changes in law or our services.
The most recent version will always be available on this page.
14. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact:
Email: hannah@strongerfoundationssafeguarding.co.uk
Telephone: 07778488592